If you’re a subcontractor requesting payment from Papaya, we will need a proper invoice for our records.
There are many ways to create a good invoice. You can use:
- One of the many free invoice generators online, like this one by Shopify (only for dollar invoices) or the one that’s available from within Paypal. These are easiest for making just a quick one-off invoice.
- A light-weight invoicing webapp, like Invoicely (freemium) or Zervant (free). These are recommended if you will send more invoices in the future, but don’t need the accounting features.
- A full-fledged accounting application, like Wave Accounting (free) or Freshbooks (popular, with free trial). This option might be good for you if you need bookkeeping/accounting, too.
- Or a simple template for Microsoft Word or Excel or for Google Sheets or Docs
Please include the following information on the invoice:
- Name and Address of the seller. Who is requesting payment (normally you or your company), and how may someone get in touch with you.
- Invoice Date. Normally the date the invoice is sent. It’s ideal, but not required, that you send the invoice the same month the work was delivered.
- Due Date. The day the invoice should be paid. Please give us at least two weeks.
- How to pay. Bank information, like account numbers, IBAN/Swift info for international payments. Or correct email address to use with for example PayPal or Transferwise (good for inexpensive, fast international payments), etc.
- Name and Address of the buyer. That would be us at Papaya:
Papaya design & marketing
Oscars gate 30
0352 Oslo, Norway
- Att: Name of your contact. Someone who can confirm that we have a deal, that the work is done, and that you, in fact, have the right to request payment.
- Line items with:
- A brief description of the work. For each separate item, a few words saying what we are paying for, as well as when and where it was delivered/done. Please be careful to specify the project or client. E.g. Design for Project X. Remote work. Delivered Jan. 1. 2018
- Amount and Price pr. item. E.g. XX hours at $YY pr. hour.
- The total amount due
Also, depending on the situation, you may have to include
- An Invoice Number. A unique and sequential ID for each invoice is required by law for Norwegian companies, but the rules may vary from country to country. If in doubt, include one.
- VAT, Sales tax or other taxes and fees you collect should be specified and itemized.
- Any discounts, rebates or advances to be subtracted from the total, should be specified
If the invoice generator or template doesn’t have all the necessary fields, there is usually a Notes Field where you can enter additional information.
Please send the finished invoice to your contact at Papaya, with cc to [email protected]